Information for New Students

The following items are u003cspan style=u0022text-decoration: underline;u0022u003eu003cstrongu003emandatoryu003c/strongu003eu003c/spanu003e components of your student induction. Please read the following list u003cstrongu003eu003cspan style=u0022text-decoration: underline;u0022u003everyu003c/spanu003e u003c/strongu003ecarefully and ensure you complete the following:rnu003colu003ern tu003cliu003eVerify your details on u003ca title=u0022Registration – Student Self Serviceu0022 href=u0022https://www.ox.ac.uk/students/registrationu0022u003eStudent Self Serviceu003c/au003e u003cstrongu003e[note: this process MUST be completed in order for your registration to be finalised]u003c/strongu003eu003c/liu003ern tu003cliu003eFor non-UK/ROI students: submit your passport photo page and BRP, online visa, or EU (pre-)settled code via the u003ca href=u0022https://forms.office.com/Pages/ResponsePage.aspx?id=G96VzPWXk0-0uv5ouFLPkZ0ftIhQ_FhOleMyDlQFLX9UNVlIRjNIWkVXVlZWVUZCNVVERFRKWFA1TSQlQCN0PWcuu0026amp;fswReload=1u0026amp;fswNavStart=1634729407988u0026amp;fsw=0u0022u003eportal linku003c/au003e if required. Front and back scans are required of BRP cards.u003c/liu003ern tu003cliu003eRead all of the information on this page.u003c/liu003ern tu003cliu003eAttend u003cspan style=u0022text-decoration: underline;u0022u003eu003cstrongu003ebothu003c/strongu003eu003c/spanu003e the u0022President’s Welcome and College Inductionu0022 and u0022Meet your College Adviseru0022 events which run con-currently on Wednesday 9 October from 09:15 to 11:45.u003c/liu003ern tu003cliu003eAttend the online Health u0026amp; Well-being Induction on Wednesday 9 October from 15:00 – 16:00.u003c/liu003ern tu003cliu003eComplete the u003ca href=u0022https://www.ox.ac.uk/students/welfare/supportservice/consent-for-studentsu0022u003eonline Consent for Studentsu003c/au003e courseu003cstrongu003e u003c/strongu003e[note: this is mandatory and u003cspan style=u0022text-decoration: underline;u0022u003ecompletion of the training is a requirementu003c/spanu003e to attend New Student Welcome Dinners and Formal Dinners throughout term. Please refer to the Medical and Welfare section below for more information].u003c/liu003ern tu003cliu003eAttend Matriculation on Saturday 19 Octoberu003c/liu003ernu003c/olu003ernu003cstrongu003eEnrolment and University (u0022Bodu0022) Cardu003c/strongu003ernrnOnce you have completed items 1 and 2 on the above list, you may visit the Academic Office to complete your registration and receive your University card (‘Bod card’).rnrnPlease note that you should allow 1 working day between uploading your visa/paasport documents and collecting your bod card to give our team sufficient time to receive and check the scans of your documents.rnrnu003cstrongu003ePlease also note: u003c/strongu003ernu003culu003ern tu003cliu003eAn MS Teams meeting invitation to the online Health u0026amp; Well being induction will be emailed to you nearer to the event.u003c/liu003ern tu003cliu003eBooking information for the New Student Welcome Dinners will be emailed to you separately.u003c/liu003ern tu003cliu003eFurther information on the President’s Welcome, Meet your College Adviser event, and Matriculation, will be sent in due course.u003c/liu003ern tu003cliu003eWe will issue your university card as part of our registration procedures. Your card will not be produced until you have returned the university contract and card form to the University Cards Office. They are very busy at this time of year so it may take some time for your card to be produced and sent to us.u003c/liu003ernu003c/ulu003e

The following items are u003cstrongu003eoptionalu003c/strongu003e components of your student induction:rnu003colu003ern tu003cliu003eBook onto and attend a New Student Welcome Dinner (evenings of 14th October, 16th October, and 22nd October): further information to follow in due course.u003c/liu003ern tu003cliu003eInduction to the u003ca href=u0022https://www.wolfson.ox.ac.uk/library/u0022u003eLibrary u003c/au003eand Library Tour. The library team will write to all new students with booking information.u003c/liu003ern tu003cliu003eParticipation in the Old Hands, New Faces peer mentoring scheme. A sign-up form will be circulated via email; please complete this if you would like to sign up to be assigned a current student mentor.u003c/liu003ern tu003cliu003eAttend the u003ca title=u0022Oxford SU Freshers’ Fairu0022 href=u0022https://www.oxfordsu.org/freshers/u0022u003eOxford SU’s Freshers’ Fairu003c/au003e – the Wolfson slot is 10-11 a.m. on Thursday 10 October. The fair will take place at the Examinations Schools and you must bring your university card (‘Bod card’) to enter.u003c/liu003ern tu003cliu003eParticipation in social and welcome events run by the College’s Social u0026amp; Cultural Committee (SCC). These will include college tours by current students, activities such as pub quizzes and games nights, and a college freshers’ fair so you can get a taste of the many exciting clubs and societies are available to you at Wolfson!rnrnPlease note that freshers activities may be subject to change. u003cstrongu003e
The timetable of social induction events u0022Wolfson Weeku0022 is u003ca href=u0022https://www.wolfson.ox.ac.uk/wp-content/uploads/2024/09/FW-2024.pngu0022u003eavailable to view hereu003c/au003e and will be emailed to you by mid-September.u003c/strongu003eu003c/liu003ernu003c/olu003e

The Academic Office team are responsible for all aspects of student administration, from application through to graduation. The office is located on the top floor of the main quad and is staffed during working hours. You may drop in with quick questions or requests during our daily drop-in windows of 10.00 – 12.00 or 13.00 – 15.00, make an appointment to meet us outside of those times, or email us your request. Emails are monitored from 9am to 5pm Monday to Thursday and until 4pm on Fridays. We can also arrange phone or Teams meetings with members of the team where required. Please email any forms which require our attention (in an editable format, if they require our signature) to u003ca href=u0022mailto:academic.office@wolfson.ox.ac.uku0022u003eacademic.office@wolfson.ox.ac.uku003c/au003e.rnrnu003cstrongu003eAcademic and Admissions Officer: EB Hillu003c/strongu003ernrnThe Academic and Admissions Officer is responsible for all aspects of student admissions administration and student induction.rnrnu003cstrongu003eAcademic u0026amp; Admissions Assistantu003c/strongu003ernrn​The Academic and Admissions Assistant is the first point of contact for many of the day to day administration queries including University cards (‘Bod Cards’), GSO forms, enrolment certificates, graduation queries and appointments with the Senior Tutor and Academic Registrar.rnrnu003cstrongu003eStudent Support u0026amp; Engagement Officer: John Gardineru003c/strongu003ernrnThe Student Support and Engagement Officer supports the Academic Registrar with matters relating to student support, particularly regarding student welfare and assessment issues.rnrnu003cstrongu003eAcademic Registrar:u003c/strongu003e u003cstrongu003eDan Aldredu003c/strongu003eu003cstrongu003e u003c/strongu003ernrnThe Academic Registrar manages the academic office and has particular responsibility for current student administration, disability matters, examinations and funding. He is also the first point of contact for students seeking advice on academic-related welfare matters.rnrnu003cstrongu003eSenior Tutor and Dean of Welfare:u003c/strongu003e u003cstrongu003eEmily Easthamu003c/strongu003ernrnThe Senior Tutor has overall responsibility for all student academic administration as well as student welfare, the library and archives and the Common Room Administrator. The Academic Office team may refer you onto the Senior Tutor if they feel it would be helpful or if you query is particularly confidential or sensitive you may wish to contact her directly. If you would like to arrange a meeting with the Senior Tutor please email: u003ca href=u0022mailto:seniortutor.pa@wolfson.ox.ac.uku0022u003eseniortutor.pa@wolfson.ox.ac.uku003c/au003e.rnrnu003cstrongu003eCommon Room Administrator:u003c/strongu003e Not strictly part of the academic office team but co-located, the Common Room Administrator provides administrative support to the College Common Room including clubs, societies and college facilities (e.g. the gym) and to the College General Meeting.rnrnThe College has a u003cstrongu003eWu003c/strongu003eu003cstrongu003eelfare Teamu003c/strongu003e who students can contact for advice or guidance about where they can go for further support. The team consists of Student Welfare Officers and Peer Supporters, Harassment Advisers, College Nurse, Student Support u0026amp; Engagement Officer, Academic Registrar and Dean of Welfare (Senior Tutor). u003ca href=u0022https://www.wolfson.ox.ac.uk/current-students/u0022u003eMore information and contact details can be found hereu003c/au003e.rnrnu003ca href=u0022https://www.wolfson.ox.ac.uk/the-lodge/u0022u003eThe Lodgeu003c/au003eu003cbu003e, u003c/bu003eor reception, is open for business daily from 8 am–11 pm. A night porter is on duty between the hours of 11 pm and 7 am (8 am at weekends) in case of emergencies. The Lodge’s receptionists are the first point of contact with Wolfson and the College remains open seven days a week.

You can use your enrolment certificate for:rnu003culu003ern tu003cliu003eProof of student statusu003c/liu003ern tu003cliu003eOpening a bank accountu003c/liu003ern tu003cliu003eObtaining a Council Tax waiver if you live out of Collegeu003c/liu003ernu003c/ulu003ernYou can download your enrolment certificate from your u003ca href=u0022https://www.ox.ac.uk/students/selfserviceu0022 target=u0022_blanku0022 rel=u0022noopeneru0022u003eStudent Self Serviceu003c/au003e and email a copy to u003ca href=u0022mailto:academic.office@wolfson.ox.ac.uku0022u003eacademic.office@wolfson.ox.ac.uku003c/au003e who will stamp and sign it for you and return it to you by email. We can only do this once you have officially enrolled (i.e. verified your details) and completed the required registration steps. Please note that we are not able to access your enrolment certificate for you – you will need to download and print/email it so that we can stamp and sign it.rnrnYour University Card (or ‘Bod’ card) gives you:rnu003culu003ern tu003cliu003eThe ability to make cashless purchases of food and drink in the dining hall, café, Cellar Bar, and printing in the libraryu003c/liu003ern tu003cliu003eAccess to College library, laundry and the side door of the Academic Wingu003c/liu003ern tu003cliu003eAccess to University buildings and librariesu003c/liu003ernu003c/ulu003ernIf you have any problems with your University (u0022Bodu0022) Card please contact the u003ca href=u0022https://www.wolfson.ox.ac.uk/current-students/u0022u003eAcademic Officeu003c/au003e.

u003cstrongu003eCourse Feesu003c/strongu003ernrnA fees invoice will be sent by the College Academic Fees Office via email in early September. All students are required to pay or arrange for their funding provider to pay the annual course fees in full before the start of each academic year.rnrnStudents may arrange for their studies to be funded or part-funded by grants, sponsorship, awards, loans or other funding, but they are still individually liable for their fees and living expenses and for ensuring that all of the costs of their studies are paid in full and by the due date. Please note that failure to pay course fees will result in the University suspending the student for non-payment of fees.rnrnFees may be paid using your own internet banking facilities or using u003ca href=u0022https://wolfsoncollegeoxford.transfermateeducation.com/en/login.aspxu0022u003eTransfermateu003c/au003e.rnrnPayment of all fees should be made to ‘Wolfson College, Oxford’. Please be aware that bank transactions can take up to two weeks to clear the banking system, so you must make your payment early enough to allow sufficient time for your payment to reach the College bank account and to be identified in time to meet the payment deadline. Please quote your College student number on your fees payment.rnrnIf a student starts in Hilary or Trinity term, then the first year’s fees will be due before the start of term that enrolment commences. In subsequent years fees will be due before the start of the normal academic year.rnrnFor queries about how to pay your fees, contact the College Academic Fees Office at: u003ca href=u0022mailto:academic.fees@wolfson.ox.ac.uku0022u003eacademic.fees@wolfson.ox.ac.uku003c/au003ernrnCourse fees are charged each academic year until fee liability has ended and are collected by the College on behalf of the University.rnrnYou can find more information on fees for each individual course on the University’s u003ca href=u0022https://www.ox.ac.uk/students/fees-funding/fees/ratesu0022u003eFees and Funding pagesu003c/au003e, along with u003ca href=u0022https://www.ox.ac.uk/students/fees-funding/fees/liabilityu0022u003einformation on fee liability.u003c/au003ernrnIf, after having read these pages, you are unsure about your fees or fee status please contact the University Fees Clerk at u003ca href=u0022mailto:student.fees@admin.ox.ac.uku0022u003estudent.fees@admin.ox.ac.uk.u003c/au003ernrnu003cstrongu003eCollege ‘Battels’ Accountu003c/strongu003ernrnCollege members have an account with the College known as ‘Battels’ where all personal costs incurred at Wolfson are added to a running total. Each month, Battels bills including accommodation and other items are emailed to each member, and must be paid by the due date specified on the Battels statement. u003ca href=u0022https://www.wolfson.ox.ac.uk/battels/u0022u003eFind out more about Battelsu003c/au003e.rnrnu003ca href=u0022https://www.wolfson.ox.ac.uk/wp-content/uploads/2024/03/wolfson_college_top-ups_and_battels_update_8.9.23-1.docxu0022u003eA guide to topping up your Battels account is available hereu003c/au003e.

Lunch and dinner are served in Hall every day from Monday to Friday, and brunch (rightly famous) is served on Saturday mornings. More elaborate ‘Formal Halls’ and ‘Guest Nights’ take place throughout termtime, where Wolfsonians and their guests enjoy served, multi-course meals, sometimes with wine pairings from the College cellars. u003ca href=u0022https://www.wolfson.ox.ac.uk/social-life-food-and-drink/u0022u003eMore information is available hereu003c/au003e.rnrnu003ca href=u0022https://www.wolfson.ox.ac.uk/wp-content/uploads/2024/09/2024-New-Student-guide-to-catering.pdfu0022u003eA guide to Catering at Wolfson for new students is available here.u003c/au003e

Every student is assigned a college adviser who will be an additional point of contact in College for any academic-related issues and/or welfare concerns you may have. The College aims to match students with college advisers from the same division but not the same department. Occasionally matches will be made outside your division where advisers have expressed an interest in advising students from other areas.rnrnCollege advisers are not there to answer questions specifically related to your course or to provide feedback on your work (your department will provide this support) but rather as a generic source of guidance and support.rnrnWhilst we will try to keep you with the same advisor throughout your studies this isn’t always possible. u003ca href=u0022https://www.wolfson.ox.ac.uk/wp-content/uploads/2024/03/Guidance-on-the-College-Advisor-Advisee-Scheme.pdfu0022u003eMore information about the College adviser scheme can be found hereu003c/au003e.

Please see the documents below for details on registering with the College Doctor (GP, or General Practitioner), immunisations, medical assistance and student health and safety.rnrnWe would u003cspan style=u0022text-decoration: underline;u0022u003eu003cstrongu003estronglyu003c/strongu003eu003c/spanu003e advise registering with the College’s GP (Banbury Road Medical Practice) so that you have easy access to medical professionals that understand how Oxford and its colleges operate. It will be easier for you to acquire medical documentation from the College GP, i.e. a medical certificate, if this should be required at some point during your course.rnrnOur College Nurse is able to assist you with registration and can be contacted via u003ca href=u0022mailto:pml.wolfsonnurse@nhs.netu0022u003epml.wolfsonnurse@nhs.netu003c/au003e.rnu003culu003ern tu003cliu003eu003ca href=u0022https://www.wolfson.ox.ac.uk/wp-content/uploads/2024/03/registering_with_college_gp_.docxu0022u003eRegistering with the College GPu003c/au003e;u003c/liu003ern tu003cliu003eu003ca href=u0022https://www.wolfson.ox.ac.uk/wp-content/uploads/2024/09/SWSS-Immunisations-Letter-August-2024.pdfu0022u003eImmunisationsu003c/au003e;u003c/liu003ern tu003cliu003eu003ca href=u0022https://www.wolfson.ox.ac.uk/wp-content/uploads/2024/03/Medical-Assistance-and-Advice.pdfu0022u003eMedical Assistanceu003c/au003e;u003c/liu003ern tu003cliu003eu003ca href=u0022https://www.wolfson.ox.ac.uk/wp-content/uploads/2024/09/student_health_and_safety_2024.pdfu0022u003eStudent Health and Safetyu003c/au003eu003c/liu003ernu003c/ulu003ernThe College also has an understanding and supportive u003cstrongu003eWu003c/strongu003eu003cstrongu003eelfare Teamu003c/strongu003e who students can contact for advice or guidance about where they can go for further support. The team consists of Student Welfare Officers and Student Peer Supporter Volunteers, Harassment Advisers, College Nurse, Student Support u0026amp; Engagement Officer, Academic Registrar and Dean of Welfare (Senior Tutor). u003ca href=u0022https://www.wolfson.ox.ac.uk/current-students/u0022u003eMore information and contact details can be found hereu003c/au003e.rnrnu003cstrongu003eConsent for Studentsu003c/strongu003ernrnConsent for Students is a free online, interactive consent programme for all students and staff at the University of Oxford. Completion of this online course is u003cstrongu003emandatoryu003c/strongu003e*, and evidence of completion is required in order for you to attend a formal dinner at Wolfson. The course can be accessed once you have received your Single Sign On (SSO) credentials, via this webpage: u003ca href=u0022https://www.ox.ac.uk/students/welfare/supportservice/consent-for-studentsu0022u003ehttps://www.ox.ac.uk/students/welfare/supportservice/consent-for-studentsu003c/au003ernrnu003cstrongu003e u003c/strongu003e*Please note that if you have lived experience of the issues covered in the training, and do not wish to complete the course, you can confidentially notify u003ca href=u0022mailto:academic.registrar@wolfson.ox.ac.uku0022u003eacademic.registrar@wolfson.ox.ac.uku003c/au003e; you will not be asked for any further information, and we will ensure you are exempt from completing the course.

Wolfson has many different u003ca href=u0022https://www.wolfson.ox.ac.uk/sports-clubs-and-societies/u0022u003esports clubs and societiesu003c/au003e and there are fitness classes throughout the week for members to participate in. u003ca href=u0022https://www.wolfson.ox.ac.uk/facilities/u0022u003eFind out more about our sports facilities hereu003c/au003e.

Wolfson is working on reducing its environmental impact by promoting positive ways in which students and staff can participate. Find out more about u003ca href=u0022https://www.wolfson.ox.ac.uk/climate-action-2/u0022u003eour award-winning decarbonisation projectu003c/au003e and getting involved with the u003ca href=u0022https://www.wolfson.ox.ac.uk/green-team/u0022u003eGreen Teamu003c/au003e.rnrnThe Green Team has put together u003ca href=u0022https://www.wolfson.ox.ac.uk/wp-content/uploads/2024/03/environmental_responsibilities_at_wolfson_-_green_team.docxu0022u003ea document outlining the environmental responsibilities of College membersu003c/au003e.