Website Privacy Policy
Wolfson College in the University of Oxford Website User Privacy Notice
This privacy notice tells you what we do with your personal information collected in the course of your use of this website.
Our contact details
Post
Wolfson College, Linton Road, OXFORD, OX2 6UD, GB
Telephone
01865 611708
digicomms@wolfson.ox.ac.uk
What information we collect, use, and why
We collect or use the following information to provide services and goods, including delivery:
- Names and contact details
- Addresses
- Date of birth
- Website user information (including user journeys and cookie tracking). To see a full list of cookies used on this website, please click the Cookie icon in the lower left-hand corner.
- Letters of reference
We collect or use the following information for service updates or marketing purposes:
- Names and contact details
- Marketing preferences
- Location data
- Website and app user journey information. To see a full list of cookies used on this website, please click the Cookie icon in the lower left-hand corner.
Lawful bases
Our lawful bases for collecting or using personal information to provide services and goods are:
- Consent
Our lawful bases for collecting or using personal information for service updates or marketing purposes are:
- Consent
Where we get personal information from
- People directly
How long we keep information
For information on how long we keep personal information, see our retention schedule at https://www.wolfson.ox.ac.uk/policies-procedures/
Who we share information with
Data processors
MeThree Ltd
This data processor maintains our website.
Other organisations
- Other relevant third parties:
- We may, on occasion, share information with the University of Oxford as part of processing applications for Common Room Membership and accommodation at the College.
Your data protection rights
Under data protection law, you have rights including:
Your right of access – You have the right to ask us for copies of your personal data.
Your right to rectification – You have the right to ask us to rectify personal data you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal data in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal data in certain circumstances.
Your right to object to processing – You have the right to object to the processing of your personal data in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the personal data you gave us to another organisation, or to you, in certain circumstances.
Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent.
You don’t usually need to pay a fee to exercise your rights. If you make a request, we have one calendar month to respond to you.
To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.
How to complain
If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.
If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
Website: https://www.ico.org.uk/make-a-complaint
Last updated
29 April 2024
Contact
Any queries or concerns about privacy on this website should be sent by email to the Data Protection Officer (data.protection@wolfson.ox.ac.uk) or by post.
